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June 5, 2001
JOB DESCRIPTIONS
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A job description is a written explanation of a particular employment position. Job descriptions are kept on record for several reasons:
1. As a company record of the number and type of duties performed by each employee.
2. As part of the employment contract by which employer and employee agree upon the type of duties to be performed within a given position.
3. As a means of providing hiring, evaluation, adjustment, and promotion criteria.
Categories of a job description are many and should be selectively included. Here are some to consider:
a. Job title (nominal or functional).
b. Department or area location of position.
c. Person(s) to whom this employee reports or from whom help is sought.
d. List of duties.
e. Job requirements such as education or special skills.
f. Evaluation procedures for this position.
e. Optional: salary classification and daily schedule (including breaks and lunch period).
Review and update your job description at least once each year to keep it current.
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http://www.grammarcheck.com/archives/
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SPELLING OR WRITING TIP
Use expletives (it, there) sparingly, and only when needed:
It looks like rain.
(OR "The sky looks like rain.")
There used to be a barrel in the garage.
(OR "A barrel used to sit in the garage.")
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WORD OF THE WEEK:
OBTRUDE (ob-trood') verb--tr. 1) To force oneself or one's ideas upon others without invitation. 2. To thrust out, push forward, eject.
Must Sally obtrude herself at every office party?
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YOUR GRAMMAR AND WRITING QUESTIONS
QUESTION: Over the past few years, I've noticed that many writings have two errors (relative to my
education).
1. People use only single spacing between sentences.
2. Many use double hyphens without spacings between words.
Is there something new in the world of grammar which has escaped me, or are these writers incorrect?
GRAMMARCHECK: Grammar indeed has changed in these two areas, as you describe above. Using single spacing between sentences is relatively new, having come into vogue during the past several years. It still is not used in all publications, but many business writing texts recommend this style, and it seems to be growing in popularity.
The double hyphens without spaces--as demonstrated herein--have been around a while longer. The truth is that the English language is becoming more crowded in written expression!
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QUESTION: How should "worse" and "worst" be used?
GRAMMARCHECK: These are comparative forms for the word "bad," per the following:
John's work performance got really bad.
A few months later, it became even worse.
By the end of his first year, it was the worst I've ever seen.
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QUESTION: Regarding your instructions to use hyphens to link a range of pages: the en-dash is the appropriate punctuation in that case, not the hyphen.
GRAMMARCHECK: We're both right! An en-dash is the same as a single hyphen. An em-dash is the same as two hyphens. (Many word processing programs will convert two consecutive hyphens into a single em-dash.) To link a range of pages, use a single hyphen (or en-dash). Thanks for writing.
(Click here
for clarification.)
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QUESTION: In technical writing, when should one capitalize the names of parts?
EXAMPLE #1: The engine consists of five modules: fan module, compressor module, etc.
EXAMPLE #2: The fuel flows from the fuel pump to the main fuel control.
GRAMMARCHECK: Capitalize the names of technical terms like these only when referring to their proper names or identifications, not in common use as above.
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